Sample — one learner, invented data

One learner from a Transition File

When the register supersedes a qualification on your scope and flags the replacement not equivalent, the question is never abstract: it lands on each enrolled learner. This is what the Transition File answers for every one of them — shown here for a single, invented learner, crossed against what the register publishes for the current qualification.

HLT54115 → HLT54121 · Diploma of Nursing Superseded NOT equivalent HLT54121 current
One row per learner: units completed in HLT54115, credited towards HLT54121, evidence to remap, units missing, and standing.
LearnerCompletedCreditedTo remapMissingStanding
L-0412a reference that only means something inside your own student system241942 2 units to complete
The same learner, in typing order11 to key · 4 assessment required · 2 gap · 8 already held
One row per unit: the completed unit and its result, the unit it is keyed into, and the action.
Completed unitResultType intoAction
CHCCOM005C · 2025-01-01CHCCOM005ALREADY HELD
CHCDIV001C · 2025-02-04CHCDIV001ALREADY HELD
CHCDIV002C · 2025-03-07CHCDIV002ALREADY HELD
CHCLLN001RPL · 2025-04-10CHCLLN001ALREADY HELD
CHCPOL003C · 2025-05-13CHCPOL003ALREADY HELD
CHCPRP003C · 2025-06-16CHCPRP003ALREADY HELD
HLTAAP002C · 2025-07-19HLTAAP002ALREADY HELD
HLTAAP003RPL · 2025-08-22HLTAAP003ALREADY HELD
BSBLDR403C · 2025-01-01BSBLDR414AWARD CT
BSBWOR404C · 2025-02-06BSBPEF402AWARD CT
CHCCCS027C · 2025-03-11CHCCCS037AWARD CT
HLTENN002C · 2025-04-16HLTENN036AWARD CT
HLTENN003C · 2025-05-21HLTENN037AWARD CT
HLTENN004C · 2025-06-26HLTENN038AWARD CT
HLTENN008C · 2025-07-04HLTENN041AWARD CT
HLTENN009C · 2025-08-09HLTENN042AWARD CT
HLTENN013C · 2025-09-14HLTENN045AWARD CT
HLTENN014C · 2025-01-19HLTENN046AWARD CT
HLTENN015C · 2025-02-24HLTENN047AWARD CT
HLTAHA023C · 2025-01-01HLTAHA043ASSESS REQUIRED
HLTAID003C · 2025-02-08HLTAID011ASSESS REQUIRED
HLTAID006C · 2025-03-15HLTAID014ASSESS REQUIRED
HLTENN001C · 2025-04-22HLTENN035ASSESS REQUIRED
— nothing held ——HLTENN060GAP
— nothing held ——HLTENN068GAP
25 rows — for one learner. Your file has a block like this for every one of them.

AWARD CT is the row someone keys in. ALREADY HELD needs nothing — the unit is on the record under that same code. RE MAP keeps the work and redoes the paperwork. GAP is the only one that needs teaching. Which electives a learner takes is the provider's choice, so they are counted, never listed as rows to key.

Of the 24 units this learner completed in HLT54115, 19 credit straight across — the same code in both qualifications, or a renumbering the register itself declares equivalent. Nobody re-teaches those.

4 units keep their work but not their paperwork: the register flags their replacements NOT equivalent, so the evidence has to be mapped again against the new unit. Done once, filed, defensible at audit.

And 2 units — HLTENN060 and HLTENN068 — are genuinely new: nothing in HLT54115 maps to them. That is real teaching, and it is the whole difference between a transition that is paperwork and one that needs a training run.

That is one row. Your file has one of these for every learner — counted from what the register publishes and from your own results, checkable line by line.

§ Sample — one learner, invented data. The transition is real (training.gov.au supersedes HLT54115 with HLT54121, flagged not equivalent); the learner, the reference and the results are invented for this page. A real Transition File is computed from the export your student system already generates — your browser strips the names before anything is sent, and a file still carrying a name, a date of birth or a USI is refused before any row is measured or stored.

We read the register and the legislation; we do not assess compliance. This row shows what the register says about each unit; whether the transition is compliant is your call, not ours.

Every learner, not just one

The Transition File comes with the monthly service: drop in the export your student system already generates — your browser de-identifies it before anything is sent — and get this row for your whole cohort, plus which units to bridge first, so one training run covers many. It all ends in one printable, dated document, with the decision log inside and the full SHA-256 fingerprint of the exact file measured — for a CSV or Excel drop that is the de-identified copy your browser hands you, and you can re-hash it any day.

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